EDI / E-Invoicing

EDI • E-invoicing • Electronic Payment Transfers

EZ EDI – Any file, Any format, Anywhere – Securely, Accurately, and Cost Effectively

Stop the paper nightmare. Streamline your paper processes. Move to hassle free EDI, without changing your formats or systems. Send any data anywhere in any format.

  • Reduce paper process costs dramatically- 80% or more
  • Increase speed of communication
  • Increase security
  • Guaranteed delivery
  • Hit “print” and we do the rest

Send invoices electronically and reduce invoice costs by 80% or more. No need to pay for software licensing, installation, training, or maintenance. No need to reformat your invoice files. Send via Secure FTP for distribution to clients.

Send payment files directly from your accounting / ERP system to payment providers without reformatting files or being concerned with payment partner technical specifications. Also receive confirmation and reconciliation files back from your payment partner in the format that you need to easily import into your accounting system. Ensure security and delivery of your critical payment files without the hassle and expense of an integration project.

Send & receive any once-paper-communication electronically with trading partners without reformatting files regardless of the technical requirements. This allows each partner to send and receive information in their preferred format. Our service bridges the gap to allow full function EDI at a fraction of the cost of in-house development.

We make it easy, straightforward, and cost effective to move to EDI.  It costs $500 to set up your first document type.  Period.  Then you pay-as-you-go with per-document rates starting at $2 and become even more affordable at higher volumes. Payments are per file transmission with unlimited # of records (Call for Payment file quotes). A monthly minimum of $100 applies to low volume EDI transactions.

Give your business access to EDI, allowing you to trade in your preferred format without changing your systems.

Payment Outsourcing

Many companies are opting to outsource their payments processing to companies that can provide an integrated platform that enables migration of their vendors from checks to ACH (automated clearinghouse) or virtual card payments. A virtual card program presents the most best economic option by using proactive vendor enrollment and outreach campaigns.

70 percent of monthly business-to-business payments are still made via paper checks. Converting to ACH and Virtual Card can dramatically reduce costs and provide rebates. Corporate treasurers are seeking ways to improve efficiencies, reduce costs and increase revenue.

They are often tasked with:

  • Reducing budgets
  • Finding new revenue opportunities
  • Improving cash management
  • Centralizing AP operations
  • Consolidating multiple ERP systems
  • Outsourcing non-core business functions
  • Reducing banking costs

Outsource Check Printing- Save Time and Money by removing the check printing burden from your staff. It’s straightforward, secure and quick to implement. Can be implemented stand alone or as a part of an “all in one” payment file where all payment types are managed by a payment partner to minimize your effort and maximize your return.

Check Printing – We are experienced in printing check types in all situations.  We work with clients to determine the right solution for their specific needs.  There is no “one size fits all” in check printing. We recommend solutions that are designed for specific situations. We will make sure you get what you need, not what is convenient.

Call us at 803-427-5040 to discuss your payment needs.

E-Payables

Securely Pay Vendors With The Lowest-Cost Payment Type

Easily migrate your AP checks to electronic payments, connecting data from multiple systems into one platform to securely pay vendors, suppliers or individuals from any company location.

Streamline processes that you control – from multiple locations, divisions, systems or operating procedures to 1 platform, using the lowest-cost payment file per transaction size:

  • Single Use Virtual MasterCard Account
  • Proprietary closed loop network
  • ACH
  • Wire
  • Check
  • International – SWIFT, IBAN, International ACH

Streamlines Payment Processes that You Control

Saves you a significant amount of money and time, all while keeping your bank and treasury relationships.

  • Save money with reduction in postage and supplies
  • Save time with less manual processing of individual payment methods
  • Reduce labor to fold, stuff, seal and stamp envelopes by 99%
  • Avoid check fraud losses and liability with Positive Pay , an automated fraud detection tool
  • Maintain existing bank and treasury relationships for strong business and community relations
  • Earn monthly rebates when using the MasterCard virtual card program

Strategic Payment Services

Whether your organization is new to e-payables or has an established e-payables program, the use of Strategic Payment Services can boost your cost savings and rebates substantially by increasing vendor participation with the use of proven best practices.  All payment partners (banks and non-banks) use their own strategy to quickly enroll as many vendors as possible with as little effort as possible. The fact remains that not all vendors will automatically accept card for many reasons. Strategic Payment Services works directly with a client to implement best practices to take them to a greater level of success. For more information on Strategic Payment Services, please contact us at 803-427-5040.

 

Virtual Card Platform

#1 Best Practice for Cost  Reduction and Revenue Generation

Single-Use Virtual MasterCard® Program

Virtual Card Program is an electronic payment method using a virtual MasterCard single use account number to pay your suppliers with ease and security. It’s like a check because each payment is tied to a specific amount, a unique payment number and an expiration date. It’s better than a check because it can be fully automated and integrated into your accounting system – from payment to reporting to reconciliation.

Virtual Payments Program Key Points:

Virtual Card payments are the fasted growing payment type in the industry. Growth rates have exceeded 30% for several years and are projected to continue that growth.

Virtual Card Programs Solve Problems

How the Virtual Card Process Works

Work With a Proven & Trusted Partner

Uses globally recognized MasterCard brand, which is accepted at nearly 36 million locations around the world.

One of the top 10 MasterCard issuers, and the only one that is not a bank. They are fully focused on the payment solutions business, which is why we set the bar and help define best practices – from high-tech products to high-touch service.

3-time – MasterCard Performance Excellence Award Winner for Outstanding Commercial Card Growth. Of the top 10 Visa and MasterCard issuers – highest growth rate due to higher conversion rates.

Both a card issuer and processor. In fact, they’re ranked as MasterCard’s 2nd largest issuer when serving top U.S. companies, handling more than 9 million transactions each month, worth more than $50 billion annually.

Consistently rank in the world-class category for customer service with their 24/7/365 availability. And you’ll work directly with a dedicated Customer Relations Representative with an average of more than 10 years of experience.

Account Managers will listen and learn about your goals, business objectives, and growth strategies. Then we will collaborate to deliver specific solutions to achieve your specific objectives. Our Executive Relationship Managers offer quarterly reviews, benchmarking, sharing of best practices and other insights.

We understand importance of simplifying the process of transitioning to a new program. That’s why we offer industry-best experience with all aspects of implementation – like our dedicated Implementation Project Managers – most of them PMP-certified – and Technical Services Specialists, who offer best practice training tools, project plans, status reports and strategic vendor phone calls. They’ll guide you from the initial discovery phase through post-implementation review.

No additional software needed. Our partner’s innovative payment application solutions are designed to integrate fully with most common financial systems and enterprise solutions.

While we’re streamlining your accounting functions, we’ll streamline the credit card rebate process, too. Receive monthly financial incentives based on your program participation.

Contact us to discuss how a Virtual Card Program can work for your organization at 803-427-5040.

Payment Solutions

Electronic Payment & Payment Automation

Electronic Payment Solutions For All Organizations.

Electronic Payment Solutions

Every organization must make payments as a part of everyday business. In the United States, 51% of all B2B (Business to Business) payments are still made via checks. Checks are the most expensive form of payment to issue, manage, reconcile, and report on. Check fraud is also the highest form of payment fraud by far. Almost 50% of US businesses have been affected by check fraud. The transition to electronic payments is real and for good reasons. The hurdles to move from checks to electronic payments have been eliminated. The myths of e-payments are easily overcome. Admittedly, all electronic payment solutions are not alike.

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Card Programs

Pay Card Programs

Card programs can be very powerful in the migration from checks to electronic payments. When used correctly card payments can simplify & streamline the payment process, minimize check printing, reduce fraud exposure, reduce overall payment costs, and generate a new revenue stream in rebates. Card programs can also be used to improve working capital, DPO (Days Payable Outstanding) and overall margin.

Card types including V-Card (Virtual), P-Card (Purchasing), T&E Pay cards, Declining balance cards, Fleet Cards, and Multiuse Commercial Cards can be combined to meet the needs of Small, Mid-Market, Enterprise businesses, Non-Profit organizations, K-12 School Districts, Colleges, Universities, and Government agencies.

Santee’s Card Programs Include:

V-Card (Virtual Card)
Purchasing Card
Travel & Expense
Declining Balance Cards
Multi-Use Cards
Fleet Cards

Call us to discuss your card program at 803-427-5040.